Residential Regulations

Student Hostel Regulations of Diligentia College of The Chinese University of Hong Kong, Shenzhen

1. PRINCIPLES

 1.1  Diligentia College is a fully residential college. Student hostels provide residents with opportunities to enrich their non-academic experience in their university life. Residents are expected to develop mutual respect and the sense of responsibility through interaction with each other. All residents are members of the Diligentia Student Hostel. They must observe the hostel regulations to maintain a safe and harmonious living environment within the residential community.

1.2  All students of Diligentia College are required to live in a hostel of the College during term time throughout their normative study period, as approved by the University (exceptions may apply in cases related to participation in exchange, internship programs, or cases involving disciplinary or public health issues).  

1.3 Warden(s) are appointed by the University and the College. Warden(s) are responsible for upholding and implementing the hostel regulations.  

1.4 Resident Tutors, guided by the Warden(s), will help to maintain peace, order and good administration of the hostels.

2. RESIDENT NOTICES

2.1Check-in

2.1.1Room allocation will be made by computer draws. Communication and interaction among residents from diverse backgrounds are encouraged. In cases of dispute, Warden has the right to re-allocate the hostel places. The Warden’s decision is final and no appeals will be entertained.

2.1.2Residents who wish to change room must have sufficient reason and obtain the consent of related roommates. An application form must be handed in to Resident Tutors within a month after the beginning of hostel residence. Residents can only change rooms after receiving approval. Late applications will not be considered.

2.1.3 Assigned rooms must not be let or sub-let to others. Room swapping within and between hostels of the College without prior approval from the Warden(s) is strictly prohibited. Violators may face penalties meted out by the College Disciplinary Committee.

2.2Rest Hours

2.2.1Residents should be back and check in before 24:00, otherwise they should inform their Resident Tutor and fill in a Late Return Form.

2.2.2The room lights should be turned off from 12:00 AM to 6:00 AM. Use of personal computers and lamplights should not interfere with others’ rest. Hostel life encourages residents to develop a sense of respect, responsibility and self-discipline.

2.2.3For safety reasons, residents should not leave their hostel between12:00 AM and 6:00 AM except under extraordinary circumstances.

2.3Visitors

2.3.1The hostel visiting hours are from 8:00am to 10:00pm. Students and visitors should observe the visiting hours. Visitors should fill in the Visitor Registration Form at the front desk.

2.3.2The hostel does not entertain non-Diligentia College visitors to stay overnight other than in very exceptional cases. Under special circumstances where a visitor is invited to stay overnight, the host resident must seek prior consent of his or her roommates and permission to admit guest through prior written requests to the Warden(s).

2.3.3Visitors of the opposite sex are not permitted to enter the hostel room (except kith and kin). Please refer to Section 2.3.1 for visiting hours. Visitors of the opposite sex are not permitted to enter the corridor after 22:00.

2.4Residential Environment

2.4.1Residents should take good care of all public property, use electricity and water economically, and keep the hostel quiet, clean and orderly at all times.

2.4.2Residents should be properly dressed, and mind their manners in all public areas of the hostels including lobbies, corridors and resident seminar rooms.

2.4.3 No lock shall be changed or added without authorization. Any broken lock should be reported and repaired in time.

2.4.4All electrical appliances kept in hostel rooms and hostel areas must meet government safety standards of Shenzhen. For the sake of the environment, it is advisable and strongly encouraged that water, electricity, and other resources are used economically in the hostels.

2.4.5Residents must be familiar with the locations and operation methods of fire prevention facilities and take part in fire drills. All fire exits and hallways must be kept clear of personal belongings and public articles.

2.4.6Residents must unplug electrical devices when they are not in use. Power sources should be disconnected when all residents leave, especially power strips, in order to protect against fire hazards.

2.4.7 In case of any damage to the facilities and furniture, please call for repairs in time. Besides normal damage or loss, residents are financially responsible for all other damages.

2.4.8 Access to the internet via the University network is subject to the Acceptable Use policy, guidelines, and regulations of the University Information and Technology Services Centre (ITSC).

2.4.9 Residents should cooperate with the Warden(s), Resident Tutors and hostel staff to maintain a quality hostel life.

2.5 Attention

2.5.1 If a resident stays away, he or she should inform the room leader, who needs to take a note of the event; if a resident stays away for more than 3 days consecutively, he or she should hand in an application form to Resident Tutor one day in advance.

2.5.2 Any acute illness, accidents or extraordinary happenings in the hostels should be reported immediately to either the staff on duty, or the Resident Tutors or the Warden(s).

2.5.3 Resident Tutors, security staff and repairs staff will seek residents’ consent before entering residents’ rooms. However, they are entitled to enter a room without residents’ permission in exceptional circumstances, for instance, when an accident is believed to have occurred inside the room; for maintenance, safety and security reasons; in order to investigate incidents concerning violations of the Student Hostel Regulations or laws; or to distribute hostel supplies, etc.

3. HOSTEL RULES

3.1 Regulations of Electronic Items

3.1.1 Interfering with permanent electrical wires and fittings is not permitted, nor is using any high-power electrical appliances like refrigerator, washing machine, quick heater, electric cooker, electric blanket which consume power over 1200 watts.

3.1.2 The electronic items and public facilities in the public area are only allowed to be used in this area. They must be used safely according to the instructions. Moving and disassembling the facilities is not allowed.

3.1.3  Residents should disconnect all electronic devices when they leave their rooms.

3.2 Regulations of Hostel Safety

3.2.1  Residents should familiarize themselves with the location of the dorms and emergency exits. Residents should be aware of the fire escape route and obey the laws and regulations of fire and security.

3.2.2 Room safety inspections will be conducted regularly. An emergency inspection may be necessary from time to time and especially for special conditions.

3.2.3  Each dorm has been equipped with fire alarms. When the alarm sounds, every resident must evacuate to the gathering point immediately. Do not use elevator or lift in case of fire.

3.2.4  Residents should keep their personal belongings safe and be responsible for their own property.

3.2.5  Any suspicious people or items found in College should be reported to the Resident Tutor immediately.

3.2.6 Storing or utilizing any dangerous goods (e.g., alcohol, petrol, kerosene, lighter, fireworks, inflammable and explosive articles); Using other electronic devices to cook apart from the microwave and induction cooker. Using a candle, flame, torch for lighting; Occupying or blocking the fire exits. Using the fire equipment without permission;Lending the Student Card to others under any circumstances, tampering with the card reader or disturbing the alarm system; Changing the locks of the room or making copies of the key for others;Climbing on the door, window, garret floor or railing, etc.; Allowing non-Diligentia College person follow the residents and enter the hostels without prior consent; Interfering with, damaging or changing the circuits in the dorm.  Violating the Regulations may result in theft or a fire hazard. The parties who violated the Regulations should take main responsibility for the incident. All the disruptive behaviors will be recorded.

3.3 Regulations of Hostel Management

3.3.1 Any activities that violate Chinese laws or regulations are prohibited. Any behaviors that endanger hostel security or intrude others will be banned.

3.3.2 Smoking is strictly prohibited in the whole campus of CUHK(SZ) including E-cigarettes.

3.3.3 Excessive alcohol consumption in hostels and public areas is prohibited.

3.3.4 Banned drugs：Storing, using, delivering and selling banned drugs is strictly prohibited. This includes storing any equipment related to the drug-use.

3.3.5 Noise：Exhibiting immoral behaviors or engaging in any offensive acts (e.g., talking very loudly, swearing, video-taping/photographing other people without permission, leaving music, TV or computers on at a high volume, slamming doors, etc.) are not allowed.

3.3.6  Pets：It is forbidden to keep pets.

3.3.7 关于商业行为 Commercial activities： 未经批准，任何学生、单位以及团体严禁在书院内从事任何传销、经营性质以及收费性质的活动。Any students, groups or organizations should not be involved in any pyramid schemes, business activities and activities involving the exchange of money in the premises without permission.

3.3.8 Gambling： It is prohibited to organize and participate in any gambling or gambling-related activities.

3.3.9 Natural Hazards and Emergency：When natural hazards occur, residents should follow the University’s instructions. Any emergency cases, such as fire hazard, fights, acute illness and incidents, should be reported to the Resident Tutor immediately. Any breakdown of facilities should be found and reported to the Resident Tutor immediately. 

3.3.10 Weapon：Any guns, ammunition, control knives, imitation guns, cudgels, crossbows or other weaponry are strictly prohibited in the college hostels.

3.3.11 Religious Activities： It is forbidden to launch missionary work or religious activities in the College.

3.3.12 Others：Hoisting of banners or wall-mounted items on the external wall of the hostels without prior permission of the Warden(s) or College Office is prohibited. Stealing others’ properties, including food in refrigerators, is prohibited. Throwing objects from the windows or the rooftop of hostels is prohibited.

3.4 Regulations of Furniture Management

3.4.1 All the furniture and facilities are public property of Diligentia College. Residents should use them correctly and keep them in good condition.

3.4.2 Furniture or facilities in dorms or public areas should not be moved without seeking prior permission from Resident Tutor.

3.4.3 It is not permitted to have private furniture in the room.

3.4.4 Any behavior that might destroy the wall surface or furniture is not allowed.

3.4.5 Any broken locks or card loss should be reported to Resident Administrators immediately. Residents cannot break in or destroy the locks.

3.5 Regulations of Public Property

3.5.1 Maintain the cleanliness and tidiness in public areas. Personal items are not allowed to pile up for long time in public areas.

3.5.2 Storing excessive food or storing food for a long time is not allowed. Perishable food should be cleaned up in time. Food kept in the pantry area should be dated and clearly marked with the owner’s name. The Warden reserves the right to remove perishable food items past their expiry date or other items if deemed unhygienic.

3.5.3 All electronic items should be cleaned after use.

3.5.4 Hostels provide laundry and drying facilities. Clothes should not be aired in any places other than those specified. Each hostel has established its own laundry and drying system.

3.5.5 Promotional materials may only be posted in designated areas after the approval of Wardens and College Office.

3.6 Checkout

3.6.1 The residents should remove all personal belongings from the hostel rooms or public areas at the end of their residential period. A penalty of RMB 100 per day will be imposed on any unclaimed belongings, which will be subject to disposal after seven consecutive days. Residents should take all the responsibilities for any loss or damage.

3.6.2 Residents should clean their rooms and ensure that the room and its furniture and facilities are in good condition prior to checking out. A penalty will be imposed on any discovered damages.

4. VIOLATIONS AND DISCIPLINARY ACTIONS

4.1 A Resident who violates any of above Regulations or the regulations of other departments within the University will be warned by the Warden, or further referred to College Assembly of Fellows for disciplinary action.

4.2 Depending on the nature and seriousness of the violation, the College may take disciplinary action against a resident in the form of any of the following penalties. Penalties incurred may include one or more of the following: Verbal warning; Written warning with copy entered into his or her College file; Suspension of rights or privileges in the College; Demerit record will be put into his or her College file. Residents who have demerit record are not qualified for scholarship application; Hostel voluntary services as assigned by the Warden; Fines; Any other reasonable penalty forms that the Warden or College Assembly of Fellows may agree with.

5 REVISION & INTERPRETATION

The present Regulations are approved and implemented by College Assembly of Fellows. Prior approval from the Fellows will be required for any revisions to be made. The College Assembly of Fellows has the right to revise and provide the final interpretations of the Regulations.